Executive Assistant Global Travel Retail

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von: Groupe L'OCCITANE | localité: Plan-les-OuatesN: GroupeL'OCCITANE

The L'OCCITANE Group is a global, natural and organic ingredient-based cosmetics and well-being products maker, producer and retailer. The Group is built on strong values of entrepreneurship, team work, respect and authenticity. It is committed to developing products that are environmentally friendly and sustainable.
The Group has 8 brands : L'OCCITANE en Provence, Melvita, Erborian, L'OCCITANE au Brésil, Elemis, Sol de Janeiro, LimeLife & Dr. Vranjes.
With a presence in 90 countries, our products are distributing in more than 3,000 stores in the world.

Executive Assistant Global Travel Retail

CONTEXT & MISSION:
We are looking for an exceptional Executive Assistant to join our Global Travel Retail Business Unit ! In this role, you will provide high quality assistance to 3 Executives (60-70 %) and organizing international commercial events (30-40 %). You will interact and work hand in hand with multiple stakeholders in an international fast-paced environment.

The position reports to the Managing Director Global Travel Retail and is based in the Group WHQ Plan-les-Ouates (near Geneva).

MAIN RESPONSIBILITIES:

  • Acting as the point of contact for the top management, other teams and external partners
  • Managing information flow in a timely and accurate manner
  • Managing the Managing Director's calendar, including making appointments and prioritizing the most critical and sensitive matters
  • Organizing meetings, including scheduling (and when necessary taking minutes)
  • Coordinating travel and accommodation arrangements and creating trip itineraries
  • Processing daily expenses and preparing monthly reports
  • Organizing international commercial events within the budget

HOW YOU CAN FIT:

  • Proven track record as an Executive Assistant in an international fast-paced environment ideally within the travel retail industry
  • Strong experience in organizing international events
  • Fluent in English & French, knowledge of Mandarin is a plus
  • Extensive MS Office knowledge (including PowerPoint and Excel)
  • Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper
  • Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders
  • Positive, open and bubbly personality with a strong team-spirit skilled at working in a multicultural environment
  • Highly dedicated approach, capable of adapting to changing priorities and high tolerance towards ambiguity
  • Strong organizational and time management skills with the ability to anticipate needs, multitask and prioritize effectively in a VUCA environment
  • Problem-solving skills & can-do attitude with the ability to work proactively with minimal supervision
  • Exceptional attention to detail

WHAT WE OFFER:

  • Working for a unique company, strongly committed towards the planet and the people (B Corp certification)

  • Working with passionate colleagues coming from all over the world

  • A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast

  • Internal mobility opportunities

  • Monthly allocation & discount for store products

  • Attractive Social Insurances coverage

  • 5 weeks annual leaves & 3 extra-days offered as public holidays

  • Flexible and Hybride Work arrangement

  • Attractive Parental Leave Policy

  • Public Transport allowance

PERMANENT CONTRACT, Full-time role (100%)
STARTING DATE: ASAP

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