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von: Alohi | localité: 1228 GenevaN: Alohi
Job Description:
As an Office Manager at Alohi, you will play a crucial role in ensuring the smooth and efficient operation of our office environment. You will be responsible for managing day-to-day administrative tasks, including coordinating office activities, overseeing office supply inventory, and maintaining a pleasant and productive workspace for all team members. Your role will also involve managing vendor relationships, organizing company events, and assisting with HR-related duties such as onboarding new employees. With your strong organizational skills and proactive approach, you will be the central point of contact for office-related matters, contributing to the overall success and culture of our dynamic team.
Responsibilities:
- Coordinate and oversee day-to-day office operations
- Support the business operations manager by assisting with daily operations
- Help with analyzing and improving current processes to enhance efficiency and effectiveness
- Help with executing special projects, ensuring complete responsibility for achieving milestones promptly and within budget constraints
- Manage office supplies and inventory
- Handle incoming calls and correspondence
- Assist with scheduling meetings and appointments
- Support HR in onboarding new employees and maintaining employee records
- Assist in basic accounting tasks such as processing invoices and expense reports
- Organize company events and team-building activities
- Maintain a safe and pleasant working environment
Requirements:
- Prior experience as an Office Manager or similar role
- Fluent in English and French (Both writing and speaking)
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
- Discretion and confidentiality
- Ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- A creative mind with the ability to suggest improvements
- Friendly and approachable demeanor
- Highly skilled in technology
- Prior use of tools such as Bexio and Xero is considered an advantage
